HAUNTED IN NEW YORK EVENT
VENDOR APPLICATION
 

CONTACT INFORMATION
Name: ____________________________

Business Name: ____________________

Phone: ____________________________
Email: ____________________________
Website / Social Media: ______________________

BOOTH REQUIREMENTS & PRICING
(Each vendor space includes 2 chairs)
☐ 10x10 ft Table/2 chairs/ Space — $249
☐ Other (contact to discuss): __________________________________________________________

ADDITIONAL NEEDS
☐ Electricity (fee)
☐ Wall Space
☐ Wi‑Fi
☐ Additional Chairs
☐ Other: ____________________________________________

VENDOR RULES & POLICIES
A. No Alcohol / No Food Sales
•     No alcohol may be sold unless you are a contracted brewery.
•     No food may be sold unless you are a contracted caterer.
B. Event Passes
•     Vendors receive two (2) event passes.
•     Additional persons must purchase their own ticket.
C. Identification Badges
•     All vendors must wear their identification passes at all times.
•     Passes must remain visible.
D. Setup & Breakdown Times
•     Vendors must be fully set up 30 minutes before doors open for inspection and safety checks.
•     Vendors must be fully broken down and packed up within 45 minutes after the event ends.
E. Lost or Stolen Goods
•     Evolve Today Events, Haunted in New York, and the venue are not responsible for lost or stolen goods, merchandise, equipment, or money.
F. Recommended Security Measures
•     Vendors are strongly encouraged to use a lockbox for cash and a secure card processor such as Square.
G. Booth Placement
•     Vendors must set up only in their assigned booth spaces.
•     No switching, trading, or relocating spaces on the day of the event.
H. Booth Boundaries
•     Vendors must not impose on neighboring booth space.
•     All displays, signage, merchandise, and equipment must remain within your assigned area.
•     No hanging signs or materials that extend into or over another vendor’s space.
I. Event Layout & Safety
•     The event layout is designed for safety, traffic flow, and emergency planning.
•     Vendors may not move or alter the layout without approval.
J. Vendor Approval
•     Evolve Today Events, and Haunted in New York, reserve the right to approve or decline any vendor to maintain event quality and balance.
K. Communication Requirement
•     Vendors must maintain communication with the event coordinator.
•     Failure to return emails, calls, texts, or messages may result in forfeiture of booth space.
L. Maximum Personnel
•     Each vendor space is limited to three (3) people maximum.
M. Wall Restrictions
•     No items may be taped, tacked, stapled, glued, or nailed to venue walls.
•     All banners, signs, and displays must be hung using free‑standing stands (pipe‑and‑drape, wooden frame, etc.).
N. Damage Responsibility
•     Vendors are responsible for any floor, wall, or property damage they cause and agree to cover repair costs charged by the venue.
O. Legal Compliance
•     Vendors must comply with all state and local ordinances.
P. Refund Policy
•     Booth fees are non‑refundable unless the event is canceled by the organizer.

PAYMENT & SPACE GUARANTEE POLICY
•     All fees must be paid in full.
•     Payments may be made via online invoice, PayPal, Cash App, credit/debit, or check.
•     Checks must be made payable to Evolve Today Events.
Mailing Address for Checks:

Shelley Pettit

173 Jockeyville Rd

Lot 45

Gloversville, NY 12078

Online Payments:
www.evolve-today.com
https://hauntedinny.wixsite.com/hauntedinny/haunted-in-new-york-event
Vendor spaces are NOT guaranteed until BOTH are received:
1.     A valid vendor liability insurance certificate (if applicable)
2.     Full payment that has cleared
Applications missing either requirement remain pending or may be released to another vendor.

SIGNATURE AGREEMENT
I agree to the terms listed above.
Vendor Signature: _____________________________________________
Date: _______________________