HAUNTED IN NEW YORK EVENT

VENDOR APPLICATION

 

 

CONTACT INFORMATION

Name:___________________________

Business Name:___________________

Phone: ____________________________

Email: ____________________________

Website / Social Media:_______________________

 

 

BOOTH REQUIREMENTS & PRICING

(Each vendor space includes 2 chairs)

☐ 10x10 ft Table Space — $249 Qty:___

☐ 10x10 ft Table Space with Electricity — $269 Qty:___

☐ 10x10 ft Table Space for Educators-$149 Qty:___

☐ Other: __________________________________________________________

 

ADDITIONAL NEEDS

☐ Electricity (fee)

☐ Wall Space

☐ Wi‑Fi

☐ Additional Chairs

☐ Other: ____________________________________________

 

VENDOR RULES & POLICIES

(Includes ALL original rules + ALL updates A–P)

A. No Alcohol / No Food Sales

• No alcohol may be sold unless you are a contracted brewery.

• No food may be sold unless you are a contracted caterer.

B. Event Passes

• Vendors receive two (2) event passes. If you need more inquire.

• Additional persons must purchase their own tickets.

C. Identification Badges

• All vendors must wear their identification passes at all times.

• Passes must remain visible.

D. Setup & Breakdown Times

• Vendors must be fully set up 30 minutes before doors open for inspection and safety checks.

• Vendors must be fully broken down and packed up within 45 minutes after the event ends.

E. Lost or Stolen Goods

• Evolve Today Events, Haunted in New York, and the venue are not responsible for lost or stolen goods, merchandise, equipment, or money.

F. Recommended Security Measures

• Vendors are strongly encouraged to use a lock box for cash and a secure card processor such as Square.

G. Booth Placement

• Vendors must set up only in their assigned booth spaces.

• No switching, trading, or relocating spaces on the day of the event.

H. Booth Boundaries

• Vendors must not impose on neighboring booth space.

• All displays, signage, merchandise, and equipment must remain within your assigned area.

• No hanging signs or materials that extend into or over another vendor’s space.

I. Event Layout & Safety

• The event layout is designed for safety, traffic flow, and emergency planning.

• Vendors may not move or alter the layout without approval.

J. Vendor Approval

• Evolve Today Events, and Haunted in New York, reserves the right to approve or decline any vendor to maintain event quality and balance.

K. Communication Requirement

• Vendors must maintain communication with the event coordinator.

• Failure to return emails, calls, texts, or messages may result in forfeiture of booth space.

L. Maximum Personnel

• Each vendor space is limited to three (3) people maximum. If you are a paranormal group with more members than 3, please inquire.

M. Wall Restrictions

• No items may be taped, tacked, stapled, glued, or nailed to venue walls.

• All banners, signs, and displays must be hung using free‑standing stands (pipe‑and‑drape, wooden frame, etc.).

N. Damage Responsibility

• Vendors are responsible for any floor, wall, or property damage they cause and agree to cover repair costs charged by the venue.

O. Legal Compliance

• Vendors must comply with all state and local ordinances.

P. Refund Policy

• Booth fees are non‑refundable unless the event is canceled by the organizer.

 

PAYMENT & SPACE GUARANTEE POLICY

• All fees must be paid in full.

• Payments may be made via online invoice, PayPal, Cash App, credit/debit, or check.

• Checks must be made payable to: Evolve-Today Events.

 

Mailing Address for Checks:

Shelley Pettit

Evolve-Today Events

173 Jockeyville Rd.

Lot 45

Gloversville, NY 12078

 

Online Payments:

www.evolve-today.com

https://hauntedinny.wixsite.com/hauntedinny/haunted-in-new-york-event

Vendor spaces are NOT guaranteed until BOTH are received:

1. A valid vendor liability insurance certificate (if applicable)

2. Full payment that has cleared

Applications missing either requirement remain pending and may be released to another vendor.

 

SIGNATURE AGREEMENT

I agree to the terms listed above.

Vendor Signature: _____________________________________________

Date: _______________________